![]() ![]() To Gmail, the concept of “Archive” means “remove from inbox.” In other words, the message will remain in All Mail-it was always there in the first place-but mixed in with every other message you have, including Sent and other items still in your Inbox. If you remove something from All Mail, you delete it from everywhere else it might appear in Gmail. ![]() In Gmail, all mail, whether it’s in your Inbox, Sent, or another folder, appears in a folder called, well, All Mail. Gmail does things its own way, and the Archive concept behaves differently that of that other systems. For those who don’t file their saved mail, Archive gets messages out of sight while still holding on to them. If you’re using iCloud, Exchange,, AOL, Yahoo, or any other non-Google mail provider, the Archive folder is just an ordinary folder that has been designated for “messages I don’t want in my Inbox any more, but I also don’t want to trash.” For those who already make their own mail folders for saving mail, this might not serve much purpose, and you probably wish to ignore it. ![]() The answer, well, depends, on whether you’re using Google Mail/Gmail, or every other mail system. Just copy and paste the offending email address into the search bar and batch-delete everything that pops up.Questions I hear asked often are “What is the Archive folder (or All Mail) folder and what am I supposed to do with it? And why does an Archive button appear on my iPhone instead of Trash?” For example, PayPal sends receipts from while its marketing blasts (“Sign up for PayPal credit NOW!”) come from Shipping info from Amazon comes via Spam comes from the likes of and As soon as you figure out which email addresses can be safely relegated, you can delete every email from each of them without purging the stuff you want to keep. Even if they come from the same company, spam messages are often sent from a different email address than the actually useful info like receipts or order information. One method, suggested by WIRED’s Lily Hay Newman, is to curate your bulk deletions by email address. Luckily, there are a couple of easy ways to sift through the mess and just keep what you need. If you do much of your shopping online, for instance, it’s good to keep your receipts. The obvious problem with this method is that there are probably messages in there that you want to keep. ![]()
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